Frequently Asked Questions

1. How much do your services cost?

Pricing depends on factors like transaction volume, VAT registration, and payroll needs. I offer custom packages to suit different businesses, ensuring affordability and value.

  • If your business has a consistent workload, I can set a fixed monthly fee so you always know how much you’ll be charged.

  • If your business is seasonal or your workload varies, I can charge hourly, giving you flexibility when you need it.

  • For one-off projects, I can provide an hourly rate or a fixed project fee, depending on the scope of work.

I’m happy to discuss the best option for your business. Get in touch to find a pricing structure that works for you!

2. I want to work with you, where do we start?

You can get the ball rolling on our working relationship by

We look forward to hearing from you and helping you stay in control of your finances and maximise profit!

3. What’s the difference between bookkeeping and accounting?

Bookkeeping involves recording financial transactions, reconciling bank statements, and maintaining accurate records. Accounting goes further by analysing financial data, preparing financial statements, and offering tax planning advice.

4. Do I need a bookkeeper if I have accounting software like Xero or QuickBooks?

Accounting software automates processes, but a bookkeeper ensures transactions are categorised correctly, reconciliations are accurate, and financial records comply with HMRC requirements. A bookkeeper can also interpret reports and prevent costly errors.

5. How often should I update my books?

Ideally, bookkeeping should be done weekly or monthly to track income and expenses, monitor cash flow, and avoid last-minute stress during VAT returns or tax filing.

6. What expenses can I claim as a business?

You can claim business-related expenses such as:

  • Office rent and utilities

  • Equipment and software

  • Travel expenses (fuel, mileage allowance)

  • Marketing and advertising costs

  • Employee salaries and pensions

Some expenses, like meals and clothing, have restrictions. I can help categorise expenses correctly.

7. How can I improve my cash flow?

Some key strategies include:

  • Sending invoices promptly and following up on late payments

  • Reducing unnecessary expenses

  • Negotiating better terms with suppliers

  • Reviewing pricing strategies to maintain profitability

I can help track cash flow and identify areas for improvement.

8. Do I need to register for VAT?

You must register for VAT if your taxable turnover exceeds £90,000 (from April 2024) in a 12-month period. However, voluntary VAT registration can be beneficial depending on your business needs.

9. How long should I keep my financial records?

HMRC requires businesses to keep records for at least six years from the end of the tax year they relate to. This includes invoices, receipts, and bank statements.

10. What’s the best way to pay myself as a business owner?

It depends on your business structure:

  • Sole trader: Withdraw profits directly, but set aside funds for tax.

  • Limited company: Take a combination of salary and dividends for tax efficiency.

I can help you determine the best approach based on your financial goals.

11. How do I know if I’m making a profit?

Your profit is calculated as:
Revenue – Expenses = Profit
I can generate profit and loss reports and analyse trends to keep your business financially healthy.

12. What’s the deadline for filing my tax return?

  • Self-Assessment (Sole Traders): 31 January (online filing)

  • Corporation Tax (Limited Companies): 9 months after the financial year-end

  • VAT Returns: Usually quarterly, depending on your VAT scheme

I can ensure deadlines are met and penalties avoided.

13. How do I handle late-paying customers?

You can:

  • Set clear payment terms (e.g., 7 or 30 days)

  • Use invoice reminders and follow up promptly

  • Charge late payment fees if needed

  • Consider automated invoicing for better tracking

I can help set up a streamlined invoicing system to reduce late payments.

14. Can I do my own bookkeeping?

Yes, but it requires time and attention to detail. Errors can lead to penalties and missed tax-saving opportunities. A bookkeeper ensures everything is accurate and compliant, allowing you to focus on growing your business.

15. What software do you recommend for bookkeeping?

Popular choices include Xero, QuickBooks, FreeAgent, and Sage. The best option depends on your needs—whether you require payroll, invoicing, or VAT tracking. I can help set up and integrate the right software for you.